Finance Assistant

About the Job

• Are you looking for a flexible role in a finance department ?
• Are you wanting to work fully remote?
• Do you have accounts payable and credit control experience
• This could be the perfect role for you!
   

The Company 

We are an award-winning (Cinema Audio Society, Music & Sound, Promax UK, Vox) world class leader in audio services, providing clients with a full offering to deliver any requirement needed in audio advertising, content or production across the globe. 

We’re based in the UK and USA and our 10 studios in Central London are a centre of excellence. We have creative, media, studios and digital under one roof and work on; radio, Spotify and digital audio advertising; audio post for TV and films; audiobooks; podcasts; music; foreign dubbing; gaming and digital campaigns to support audio experiences.

Our clients include Spotify (we are their creative partner in the UK & North America), Acast, Netflix, Amazon, Cartoon Network, Disney, Guinness, Paddy Power Betfair, Audible and Penguin Random House.

We’re a mix of arty, geeky, techy, sporty, creative types who deliver exceptional products for our clients every single day. Diversity and inclusion matter to us and we are committed to inclusion across race, gender, age, religion, identity, physical ability, neurodiversity and experience. We welcome your uniqueness.

In the last few years we’ve also donated time and money to Macmillan Cancer Support, The Malaria Foundation and Crisis, and we intend to do a lot more. We are committed to developing the audio industry and its future talent and we’re an active supporter of initiatives to inspire, train and develop young talent and open our doors to bring a diverse group of people into our industry. 

We’re big on culture, teamwork and growth opportunities, and we’ve got exciting plans for the future which we’d love you to be part of. 

Our Values

We know it’s all about getting the mix just right…

1 - We’re on the same wavelength
We're one team.
We support each other.
We work together to achieve collective success.

2 - We hear every pin drop
We care about the details.
We deliver on what we promise.
We take responsibility.

3 - We’re all ears
We care passionately about our clients.
We provide exceptional customer service.
We build long term partnerships.

Our Culture - Defined By Our Team

We're creative (standard). We're honest and open. A swear jar would bankrupt a lot of us. We're all equal and we laugh at ourselves… and each other. 

We're unconventional, productive and we do whatever it takes to get the job done. We like burgers (meat, veggie and vegan). 

We always make time for each other and our clients. We live and breathe audio. We're people pleasers. We're all very different and we love that about our team. 

We praise each other and recognise achievements. We like going to the pub for alcoholic and non-alcoholic drinks. We don't quit, we fix. We're kind and caring. We make a difference. We stick together and pick each other up when it's needed.

We like to dance. We say please and thank you. We're passionate and motivated. We always leave our clients feeling good.

Key Responsibilities 

Accounts Payable (AP):

• Invoice Processing:
  *Review, verify, and process vendor invoices and expense reports.
  *Match invoices with CRM supplier costs ensuring accuracy.
• Payments:
  *Prepare and process electronic transfer.
  *Ensure timely payment to vendors, avoiding late fees or penalties.
• Record Maintenance:
  *Maintain detailed records of all transactions in the accounting system.
  *Reconcile vendor statements to ensure account accuracy.
• Communication:
  *Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.

Accounts Receivable (AR):

• Billing and Invoicing:
  *Generate and send accurate customer invoices using CRM system
  *Monitor outstanding balances and follow up with customers for overdue accounts.
• Collections:
  *Contact customers via email or phone to secure payment for overdue accounts.
• Reconciliation:
  *Reconcile accounts receivable transactions to ensure proper application of payments.
  *Investigate and resolve discrepancies in receivables.
• Reporting:
  *Prepare Sage reports and provide regular updates on outstanding receivables.
  *Prepare weekly Cashflow data
  *Help prepare monthly cost reports.

Key Competencies  

• Attention to Detail: Ensures accuracy in financial records and reconciliations.
• Time Management: Handles multiple priorities and deadlines effectively.
• Problem-Solving: Identifies and resolves discrepancies efficiently.
• Communication: Maintains clear, professional interactions with vendors, customers, and internal teams.
   

Experience

• Prior experience in accounts payable and accounts receivable a must.
• Proficiency in accounting software Sage 50 & Xero and Microsoft Office (especiallyExcel).
• Prior usage of Zoho an advantage.

Working Hours / Requirements

Fully remote role working core hours 9.30 – 16.00 (32.5 hours a week with a 30 min daily lunch break)

Salary And Benefits

• £21k - £25k based on experience.
• 25 days holiday (pro rata) plus standard bank holidays for England, and 3 extra days between Christmas and New Year when the business is closed (total of 28 days plus public holidays).
• Subsidised Bupa medical care.
• Life Insurance.
• Cycle to work scheme.
• Various training schemes to help us all be better.
• Season ticket loan scheme.
• Eye Care scheme with Specsavers.
• Help@Hand from Unum (a health and wellbeing app).

The Hiring Process

It’s really important that we are a right fit for each other. Therefore we usually have three chats; phone, online and in person. This is so we can get to know each other properly which is really important for you and us, as we want you to be with us for a long time so you need to know it’s right for you too. 

If there is another way you’d like to do this, that will really give you the chance to shine, please tell us if we get in touch to chat. 

Apply

Please apply to careers@foreveraudio.com with the subject header “Finance Assistant” along with your CV and a cover letter. if your application is progressed to the next stage of the process you will
be sent a set of screening questions to complete via a Google Form.
Candidates must be eligible to work in the UK. Previous applicants are welcome. No agencies please, we already work with preferred partners.